JOIN THE RIDE - Ubuntu 2027
Register your interest
Complete the form below to let us know you are interested in joining the ride. This is an expression of interest, not a confirmed booking.
POPIA Privacy Notice
Effective date: 25 October 2026
This notice explains how the ride organiser collects, uses, stores and protects personal information submitted through this registration portal, in accordance with the Protection of Personal Information Act 4 of 2013 (POPIA).
1. Who is responsible for your information?
The responsible party is the organisation or person that determines why and how your personal information is processed.
Contact address: [INSERT BUSINESS OR POSTAL ADDRESS]
Privacy contact / Information Officer: [INSERT NAME OR ROLE]
Email: [INSERT OFFICIAL PRIVACY CONTACT EMAIL]
2. What information do we collect?
When you register your interest, we collect your name, surname, cellphone number and email address. The system also records the date and time of registration.
3. Why do we use your information?
We use your information to record and manage your expression of interest, contact you about this ride, provide relevant registration and participation updates, maintain registration records and respond to enquiries.
Submitting this form records your interest only. It does not guarantee acceptance, membership or participation in an event.
Your information will not be used for unrelated marketing or disclosed to sponsors for their own marketing without an appropriate lawful basis and, where required, your consent.
4. Is providing your information compulsory?
Providing your information is voluntary. However, the requested details are necessary for us to record your expression of interest and contact you. If you do not provide the required information, we may be unable to process your registration.
5. Who may access your information?
Access is restricted to authorised personnel who need the information to administer registrations and associated activities. Appropriate service providers may process information to support the hosting, maintenance, security and operation of the portal, subject to suitable safeguards and agreements.
Information may also be disclosed where required or authorised by law. We do not sell your personal information.
6. How is your information protected?
We implement reasonable technical and organisational safeguards to protect personal information against loss, unauthorised access, misuse, alteration and disclosure. Registration details are encrypted in the database and access to the administration area is restricted.
Downloaded Excel or CSV files contain personal information and must be stored securely, accessed only by authorised people and not shared with unauthorised recipients. No electronic system can be guaranteed to be completely secure.
7. How long will we keep your information?
We will retain your information only for as long as reasonably necessary for the purposes explained in this notice, or for longer where retention is required or lawfully justified.
Our retention policy is: [INSERT THE ACTUAL RETENTION PERIOD OR CRITERIA]. When information is no longer required for a lawful purpose, it will be securely deleted or de-identified, subject to applicable legal requirements.
8. Hosting and international transfers
The portal uses a third-party hosting service and may rely on other technical service providers. The hosting and storage arrangement is: [INSERT THE CONFIRMED HOSTING PROVIDER AND COUNTRY OR COUNTRIES OF STORAGE/PROCESSING].
If personal information is transferred outside South Africa, we will ensure that the transfer complies with the applicable requirements of POPIA.
9. Your rights
Subject to applicable law, you may request access to your personal information, request correction or deletion where appropriate, and object to certain processing where POPIA provides that right. Where processing relies on consent, you may withdraw that consent; withdrawal does not affect processing that was lawful before withdrawal or other lawful grounds for retention.
To exercise your rights or ask a question about this notice, contact the responsible party using the contact details in section 1.
10. Complaints
You may contact the responsible party first to raise a concern. You may also approach the Information Regulator of South Africa.
Website:
https://inforegulator.org.za/
POPIA complaints email:
POPIAComplaints@inforegulator.org.za
Telephone: 010 023 5200
11. Changes to this notice
We may update this notice if our processing activities or legal obligations change. The current version will be made available on the registration portal.
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